As an organisation supporting schools, we frequently hear from customers that there is no effective way to log, track, and report on “Plus Days” (additional working days required of Term Time Only staff outside of term time).
Customers report:
No reliable way to see whether employees are fulfilling their plus day commitments
Manual tracking methods that are inconsistent and error-prone
Previous attempts by other providers (e.g. SAMpeople) were clunky and unsuccessful
A belief that the lack of oversight leads to missed commitments and unnecessary cost to schools and taxpayers
There is a clear opportunity to deliver a market-leading, purpose-built solution that provides transparency, accountability, and proactive management of Plus Days.
As a school HR administrator
I want a clear and auditable way to record, track, and monitor Plus Days for Term Time Only employees
So that I can ensure contractual commitments are met, identify risks early, and take action where required (including pay deductions if necessary).
As a Term Time Only employee with Plus Days
I want to see how many Plus Days I am contracted to work and how many remain
So that I can proactively book days, manage my commitments, and avoid issues later in the year.
Plus Days are recorded at employee level within Job Information
Only applicable to Term Time Only employees
Field appears when Contract Type is toggled from All Year Round to Term Time Only
Plus Days field replaces or occupies the space currently used by Paid Leave in this context
Acceptance Criteria
Plus Days field is hidden for:
Teachers
All Year Round employees
Term Time Only employees with no Plus Day requirement
Plus Days value is reportable and auditable
When Plus Days are populated on the employee record:
A new Plus Days Tracking section appears in:
Absence Records
“My Leave” (employee self-service)
Works similarly to holiday entitlement:
Total Plus Days
Days used
Days remaining
Approved working days outside of term time automatically deduct from remaining balance
Acceptance Criteria
Plus Days Tracking is only visible when relevant
Approved entries reduce remaining balance automatically
Employees can view their balance and plan ahead
Configurable system setting to highlight risk as the year progresses
Colour indicators for remaining Plus Days:
Green – on track
Amber – approaching deadline / limited time remaining
Enables early intervention rather than end-of-year issues
Acceptance Criteria
Colour thresholds are configurable at school level
Visual indicators update automatically based on time and balance
Schools can:
Report on Plus Days across individuals or groups
Identify employees who are unlikely to meet commitments
Chase employees proactively
If commitments are not met:
Data supports salary deduction or formal follow-up
Acceptance Criteria
Plus Days data is included in reporting
Clear audit trail of entitlement, usage, and remaining balance
Removes manual tracking and uncertainty
Increases compliance with contractual obligations
Supports fairness, transparency, and accountability
Reduces financial risk to schools
Positions the product as a market-leading solution where competitors have failed
