We would like to propose a feature that allows existing students or parents to securely submit updates to student information via a self-service form, with an internal approval workflow before changes are applied to the official record.
Currently, iSAMS does not provide a clear mechanism for existing students or parents to update their information independently. As a result:
Data updates rely heavily on manual collection (e.g. emails, external forms)
Administrative workload increases for Registrar and support staff
There is a higher risk of outdated or inconsistent student information
We propose enhancing existing functionality (e.g. Admissions Manager > Portals or Parent Portal) to support the following workflow:
Schools can create customizable forms (e.g. “Student Information Update Form”)
Forms can be shared via a secure link or accessed through the Parent/Student Portal
Students or parents submit updates to specific fields
Submissions are routed to designated staff (e.g. Advisors, Registrar) for review
Approved changes are then applied to the student record in iSAMS
Ability to target existing students, not just applicants
Configurable field-level control (what can/cannot be updated)
Approval workflow before changes go live
Audit trail of submitted and approved changes
Option to restrict direct overwrite of sensitive data
Reduces administrative workload
Improves data accuracy and timeliness
Enhances parent/student engagement
Provides controlled and auditable data updates
